TL;DR: You can build a simple project tracker in Notion in about 15 minutes by creating a database, adding the right properties, and switching to a board view. This guide walks you through each step so you can start managing tasks immediately.
Step 1: Create a New Page and Database
Open Notion and create a new page called “Project Tracker.” Type /table and select “Table – Inline” to insert a database. Give it a name like “Tasks” and press Enter to add your first row.
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Step 2: Add the Core Properties
Click the column headers to rename and configure fields. Keep it simple: rename “Name” to “Task,” add a Status property (Select type) with options like Not Started, In Progress, and Done, add a Due Date property (Date type), and add an Owner property (Person type). Optionally add a Priority select field with High, Medium, and Low.
Step 3: Populate a Few Tasks
Add five to ten sample tasks so you can see the tracker in action. Fill in statuses, dates, and owners. This also helps you spot any missing fields before you commit to the structure.
Step 4: Switch to Board View
Click the “…” menu at the top right of the database, choose “Layout,” and select “Board.” Group by the Status property. Now you have a kanban-style tracker where you can drag tasks between columns as work progresses.
Step 5: Add Filters and Sort
Use the Filter option to show only tasks assigned to you or due this week. Add a Sort by Due Date so urgent items surface first. These views save automatically.
Tips for Success
Keep properties minimal—too many fields create friction. Use the Board view for daily work and the Table view for weekly reviews. Duplicate the database as a template if you manage multiple projects.
FAQ
Q: Do I need a paid Notion plan for this?
A: No. Databases, board views, filters, and sorting are all available on the free plan.
Q: Can I share the tracker with my team?
A: Yes. Click “Share” at the top right of the page and invite teammates, then set permissions to Can Edit or Can Comment.
Q: How do I track progress across projects?
A: Add a “Project” select property and create a filtered view for each project, or duplicate the database for separate trackers.
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